CAREER OPPORTUNITIES

Assistant Director of Gift Planning
Mount Holyoke College (posted Jul 8, 2025)

Director of Fundraising Programs, Major Gifts
Smith College (posted Jun 24, 2025)

Job Summary The Director of Major Gifts serves as a key member of the Associate Vice President for Development’s fundraising leadership team along with the Senior Director of Class Engagement and Philanthropic Support, Director of Planned Giving, and the Director of International Alumnae Relations & Development. In collaboration with the AVP for Development, the Director will set, and ensure implementation of, the overall strategy for development work with individual, high-capacity donors. Working within college and departmental strategy and priorities, and in partnership with the Smith Fund, reunion giving and milestone programs, planned giving, principal gifts, alumnae and donor relations and other key partners, the Director will guide their team to maximize philanthropic support for Smith College; including carrying their own portfolio. Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment. #ALMDEV#

Essential Functions Program Strategy:

Individual Giving (40%): In collaboration with the AVP for Development, the Director will set, and ensure implementation of, the overall strategy for development work with individual, high-capacity donors. They are responsible for setting goals and metrics for the major gifts program, supporting staff in understanding and reaching said metrics. Assure portfolio managers’ fluency in and in-depth knowledge of college priorities, college statistics and pride points, gift vehicles, policies and procedures, and best practices in fundraising from individual donors. Facilitate regular meetings with gift officers and other development colleagues for focused and effective prospect review and strategy discussions. Assist the Senior Vice President and the Associate VP for Development in providing the highest level of support for all presidential-level fundraising activities and ensure that other members of the campus leadership team are prepared and supported in their interactions with prospective donors. Assign philanthropic officers and/or serve as liaison to centers and other priority program areas on campus. Assign philanthropic officers and/or serve as liaison with regional and special initiative volunteers as needed. The Director of Major Gifts will collaborate intentionally with colleagues to ensure the Major Gifts program is integrated into a strategic and comprehensive institutional alumnae engagement and fundraising program. Collaborate with the AVP for Advancement on stewardship strategies, with the Director of Communications on promotional materials for fundraisers, with the Director of Events on special events for donors and VIP experiences. Collaborate with the Director of Advancement Research on the staff assignment and prospect management strategies, ensuring well balanced portfolios with prospective donors in qualification, cultivation and solicitation stages. Collaborate with the AVP for Alumnae Engagement and her leadership team to maximize regional and topical opportunities as appropriate. Serve on the AVP for Development’s leadership team to ensure the work of the Major Gifts team is integrated into and operating in cohesion with overall fundraising strategies and other activities of the department and the college. Oversee and manage the program budget, aligning it to program strategy. Ensure open communication with departmental peers around cost sharing for joint efforts. Monitor spending, adjusting program planning as needed and communicating with the AVP for Advancement Operations regarding any major changes.
Staff Management (35%): Manage a team inclusive of major gift officers, support staff, and a manager. Set individual staff goals and conduct staff performance reviews. Conduct searches for team vacancies. Determine and assign efficient deployment and supervision of administrative support staff. Supervise, support and mentor the frontline fundraisers and manager toward optimal performance in identification, qualification, cultivation and solicitation of major donor prospects. Establish and monitor metrics to measure progress against goals. Lead team in successful collaborations with departmental colleagues. Ensure the gift officers and administrative support staff are appropriately trained and effectively following Smith's policies and procedures that impact their work, including but not limited to Gift Acceptance and Travel policies. Ensure the gift officers and administrative support staff are appropriately trained and effectively using established technological tools such as Salesforce and Workday. Actively partner with key colleagues in Advancement Operations to ensure that technology solutions and tools that enhance individual fundraising efforts are maximized.
Prospect Management (20%): Manage a select group of major giving prospects, leading by example and modeling effective donor identification, qualification, cultivation and solicitation principles and strategies. Maintain frequent personalized contact with assigned prospects, often traveling to meet with donors. Meet established metrics and goals for the number of visits, solicitations and other meaningful contact with assigned prospects. Promptly submit contact reports, update ask tracking system, and other essential follow up activities. Model following institutional policies and procedures for closing gifts. Analyze activities to achieve progress toward stated goals.
Other Functions (5%): Participate in team meetings, task forces and committees as required. Back up other staff needs as necessary. Perform related duties as required. All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses): Bachelor’s degree required with a minimum of 7 years of experience as a successful front-line fundraiser. At least five years of proven effective experience as a manager of fundraising professionals and support staff teams is required. Experience working with individuals from diverse backgrounds.

Preferred Qualifications: Experience in higher education fundraising is preferred. Experience working in a complex organization with principal gifts, major gifts, and planned giving programs is strongly preferred.

Skills: Ability to lead by example and to motivate and inspire team to high performance standards. Ability to set ambitious yet realistic goals, to model best practices. Ability to hire, supervise, evaluate, and retain high performing staff. Ability to develop and implement targeted donor strategies in collaboration with colleagues, program staff, and executive leadership. Superb relationship building and communications skills both with external constituents and with internal campus colleagues. Superior analytic, strategic thinking, and problem-solving capabilities balanced with a calm and thoughtful demeanor under pressure and when dealing with challenging people and situations. Ability to work collaboratively and appropriately with senior college officers and faculty and high-level volunteers. Results-driven, highly organized, and able to manage multiple priorities. Ability to manage confidential information with appropriate discretion and tact. Strong computer skills and technical literacy are essential, being comfortable learning and using CRMs, Microsoft Office, Google Workspace tools, video conferencing tools, etc.

Additional Information: Flexible work schedule required with the ability to travel, and to work nights and weekends. #ALMDEV#

Assistant Director of Donor Relations
Deerfield Academy (posted Jun 17, 2025)

Reporting to the Director of Donor Relations, the Assistant Director of Donor Relations develops and executes events and initiatives that further donor recognition and engagement.

Primary Duties and Responsibilities

Events

Execute all aspects of donor recognition events such as the 1797 Society Reception, the 1902 Society Dinner, and the President’s Dinner.
Collaborate with colleagues and the Academy Events Manager to plan and execute on-campus donor recognition and engagement opportunities, such as on-campus building dedications, tours, and other donor engagement events.
Assist with the development, planning, and execution of off-campus donor engagement events and other activities.
Secure off-campus venues for assigned events, negotiate and oversee contracts, liaise with hosts, manage event logistics, and remain within budget parameters.
Ensure the accuracy of database extracts for invitation lists and review lists with appropriate Advancement staff.
In close collaboration with the Communications Office, ensure the timely development and distribution of invitations and program materials, both virtual and print.
Work closely with Advancement Digital Events Coordinator to build and monitor event web pages and registration processes.
Develop event program, schedule, seating charts and detailed run-of-show for all assigned events, including clear timelines and delineation of responsibilities. Serve as the onsite event manager as needed.
Work closely with Advancement colleagues to coordinate the event participation of the Head of School and/or Board of Trustee members as needed.
Collaborate with Communications and Advancement colleagues to identify event speakers and visual presentations.
Track and analyze event attendance and provide follow up to event attendees and non-attendees as needed.
Collaborate with Advancement staff to create the annual events calendar to include donor relations events.

Donor Recognition

Assist with donor relations activities such as ordering gifts or other materials and maintaining inventory as requested.
Manage and coordinate the production and installation of recognition plaques and memorials.
Assist the Director with the development of a system for tracking named spaces.
Design, order, and coordinate donor recognition activities such as annual holiday cards, birthday cards, and special customized gifts for donors.
Assist with writing, updating, and distributing stewardship communications internally and externally.

Other duties as assigned

Job Specifications

Bachelor’s degree required
1 – 3 years of experience in event management or similar work-related industry
Ability to manage and coordinate with event venues and hosts
Proficiency with MS Office Suite, integrated databases, email marketing programs, and willingness to learn specialized software for scheduling, project management and event management
Excellent verbal and written communication skills
Strong interpersonal skills with ability to develop and maintain collegial relationships and have a strong customer focus
Attention to detail, accuracy
Ability to work simultaneously on multiple projects and manage competing priorities
Excellent analytical and problem-solving skills
Ability to think creatively and offer new ideas to enhance the guest experience and programming • Ability to work independently and collaboratively as part of a team
A high level of integrity and a strong work ethic
Ability and willingness to travel and to work occasional weekends and evenings
Demonstrated commitment to diversity and inclusion and to serving the needs of a diverse community
Ability to manage and sensitivity to highly confidential information

Physical Job Demands

Close visual acuity to analyze data and figures and to view a computer terminal
Ability to sustain substantial movements of the wrist, hands and/or fingers
Ability to occasionally lift, carry, push, pull or otherwise move objects up to 10 lbs
Ability to occasionally stoop, kneel or reach

Working Conditions
The worker is in an office environment, and while in the office is not substantially exposed to adverse environmental conditions. While traveling, the worker is subject to outside environmental conditions.

Disclaimer
The above job description is intended to describe the general nature and level of work being performed by employees assigned to this classification. This job description is not intended to be construed as a comprehensive list of all responsibilities, duties and skills required of personnel so classified. It is expected that job duties and responsibilities will develop over time commensurate with performance.

Special Instructions for Applicants
Application materials must include:

A cover letter summarizing interests and qualifications
A complete resume or curriculum vitae.

**SIGN-ON BONUS**
The successful candidate will receive a $1,000 sign-on bonus ($500 paid at time of hire and $500 paid at the end of 90 days of employment.)

To apply please visit: https://deerfield.edu/employment/

Development Manager
Hancock Shaker Village (posted Jun 6, 2025)

DEVELOPMENT MANAGER Hancock Shaker Village’s Development Manager will oversee and manage our membership programs, business partnerships, and other responsibilities related to generating annual contributed income through membership growth, annual appeals, strategic communication, community-building, and furthering the growth goals of Hancock Shaker Village (HSV). The position will be responsible for our broad-based annual membership program designed to engage and raise support from individuals. This position is also responsible for supporting our business partnership program and business sponsorship for programming at our historic village. The position will be responsible for developing and implementing multi-year growth plans for these membership programs in collaboration with the Director of Development & Special Projects. The successful candidate will be expected to participate in all other development department functions as needed, including, but not limited to special donor events, strategic communication, program planning, and the annual summer gala. Reporting to the Director of Development & Special Projects, the Development Manager will be a key member of a small, vibrant team and work collaboratively on fundraising and institutional initiatives in support of HSV’s overall objectives, including fundraising, program development, branding, historic preservation, audience development, earned income generation, visitor experiences, and potential collaborations that raise the institutional profile. They will be a front-line person for questions regarding development and membership initiatives, metrics, reporting, and program implementation.

Key Responsibilities

• Work as an active part of a team that annually raises $1M+ in contributed income for operations through individuals, foundations, businesses, and public funding
• Develop, implement and manage a plan of action for cultivating and soliciting annual memberships and contributions from current and prospective donors
• Work closely with our Development Department colleagues to execute day-to-day operations, including maintaining the donor database, sending acknowledgements, stewarding donors, managing donor cultivation, researching donor prospects, and budgeting
• Develop, update, and execute a strategy and corresponding action plan to generate growth in membership, contributed income, sponsorships, and other Development-focused targets across the department initiatives
• Work collaboratively with the HSV team to successfully execute development events, member activities, gala functions, and related cultivation initiatives
• Work collaboratively across the entire HSV team to fulfill our mission, grow our position within the community, and further our financial goals Shaker Society
• Work with the Director of Development & Special Projects in supporting this patron program, including cultivation events and donor stewardship
• Conduct prospect research with the aim of growing of the Shaker Society program
• Manage and deliver on Shaker Society benefits and oversee associated events
• Conduct continued donor stewardship with Shaker Society patrons Membership Program Responsibilities
• Develop multi-year plan for growth of individual membership program to achieve associated financial goals
• Design, develop and implement programming, stewardship opportunities and other donor and member benefit delivery for members
• Plan and implement active solicitation strategy for membership (through mail and digital channels) including writing and related tasks
• Write membership communications, such as emails and solicitation / acknowledgement letters
• Manage expense budget for membership programs
• Serve as primary point of contact for members
• Monitor efficacy and efficiency of membership procedures and suggest improvements
• Collaborate with Museum’s Visitor Services team to ensure all team members can promote membership programs and have well-informed communication with members
• Evaluate and make strategic improvements to in-person member experience onsite and participate in planning related to membership’s role at the Village
• Work collaboratively with the Museum’s Events Manager on the creation and execution of membership events and receptions, including but not limited to exhibition openings and preview days Business Partnerships & Sponsorships
• Support Business Partnership Program to meet yearly budget goals
• Work with Director of Development to create a multi-year plan for growth of Business Partners program
• Serve as the primary point of contact for all Business Partners and related sponsorships, giving, and related initiatives
• Lead on applications to local businesses for sponsorship of key programs and events at the Village
• Work with the Marketing department to ensure sponsors receive appropriate advertising and marketing benefits and other recognition

Qualifications A dynamic colleague who thinks, writes, and acts strategically and successfully to fund programs, initiatives, and communications that advance the Hancock Shaker Village mission and institutional values. The ideal candidate has membership program experience and has the ability to initiate and enjoy direct communication with donors, prospects, members, and colleagues. The successful candidate will have a passion for the arts, design, history, and/or the Shakers; enjoy being a member of a close-knit team; and thrive in a nimble, fast-paced environment.

The below qualifications are preferred:
• Excellent verbal, writing, and time management skills; comfortable working on multiple projects and meeting new challenges with keen attention to details
• Bachelor’s degree and demonstrated experience in development within an arts and cultural organization, with demonstrated fundraising success, or equivalent combination of relevant skills and experience
• Experience with donor database software as well as the Microsoft Suite
• Experience in data analytics and reporting with an instinct to make data-driven decisions
• Familiarity with best practices related to membership and sponsorship programs
• Excellent interpersonal communication skills, a hospitality-forward engagement style, and ability to engage effectively with a wide range of personalities
• Ability to work flexible schedule in order to attend / lead events and programs that may occur outside of the core working hours (such as weeknights, holidays, and weekends)
• High attention and adherence to confidentiality and non-disclosure of sensitive personal and financial information
• Enthusiasm for a fast-paced and evolving environment

Hancock Shaker Village is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation. Salary range $54,000 - $60,000 per annum dependent upon experience. To apply, please send your resume and a cover letter to Leslie Pizani at lpizani@hancockshakervillage.org.

Annual Giving Specialist
Elms College (posted Jun 4, 2025)

Job Summary: The Annual Giving Specialist at Elms College is responsible for Annual Fund donor development with a specific focus on alumni, friends, new donors, and students. The Annual Giving Specialist also manages a portfolio of 100+ donors, oversees the college's student telethon, student philanthropy programs, Senior Class Giving Program, and young alumni Reunion giving programs. Also assists in developing marketing strategies and solicitations schedules; coordinates the overall planning, implementation and evaluation of strategies; and provides data analysis and reporting. The Annual Giving Specialist assists with a constituent moves management system and reporting dashboard that facilitates strategic prospect/donor advancement. Leveraging fundraising tools, the Annual Giving Specialist designs and manages data-driven initiatives to increase financial support for the college through direct mail, phone solicitations, and social media.

Duties/Responsibilities: •Under the supervision of the Assistant Vice President of Advancement (AVP) works to ensure that departmental priorities and Annual Fund fundraising goals are met annually. •Manages the student telethon program and oversees volunteers. •Manages a donor portfolio of 100+ alumni and individuals for purposes of cultivation and solicitation for annual giving. •Tracks Annual Fund donor pipeline to inform the strategic fundraising activities of the Annual Fund to optimize solicitation of all constituent groups. •Supports the AVP in planning the Annual Fund solicitation calendar, and provides support in preparing digital and direct mail appeals, and other strategic initiatives. •Develops and implements activities for Blazer Blitz, the 24-hour day of giving, for increased participation and financial support. •Oversees the development and growth of the Student Philanthropy Club & Senior Class Giving Program. •Collaborates with the Assistant Director of Alumni Engagement in developing opportunities for further engagement of alumni; friends, and parents in activities that will lead to annual gifts. •In collaboration with the Assistant Director of Alumni Engagement, assists in developing a strong plan to engage GOLD (Graduates of the Last Decade) in program planning and participation with cultivation of this group in order to successfully support GOLD fundraising efforts and goals. •Assists in monitoring data integrity, specifically regarding solicitable alumni, participation, and constituent record quality. •Works with the marketing department to create messages, themes, and materials for the Annual Fund. •Uses insightful reporting tools to monitor revenue participation, constituency segmentations, and program efforts; provides regular analysis of data and trends, and assists with developing program strategies; coordinates tracking of historical data and analysis for long term use. •Assists with the creation of periodic and annual analytical reports. •Other duties as may be assigned by the Assistant Vice President of Advancement.

Required Skills/Abilities: •Excellent interpersonal, communication, and organizational skills. •Excellent data management skills and aptitude to pull database reports and analyze data. •Must be self-motivated and able to work independently as well as on teams, and to manage multiple, competing projects and deadlines. •Must be able to maintain confidentiality, work under pressure, and be flexible. •Must possess strong organizational skills, attention to detail, be able to prioritize work effectively, take initiative and solve problems. •Demonstrated computer skills with Microsoft Office Suite and database management; Raiser's Edge/SLATE preferred. •Must be comfortable with technology and willing to learn emerging technologies as necessary, including conversion into a new database (SLATE). •Demonstrated social media skills. •Detail-oriented and efficient. •Must handle records, data, communications and meetings with confidentiality, tact, discretion and diplomacy. •Must be able to successfully cultivate and maintain collaborative relationships with diverse constituencies. •Must be available 2-3 weekday evenings for telethon supervision and occasional weekends to work Alumni/Advancement events. Education and

Experience: •Bachelor's degree from an accredited institution of higher education preferred. •Minimum of 1-2 years experience in fundraising/annual giving, preferable in higher education.

Director of Development
Grace Academy (posted Jun 2, 2025)

Position Description: Director of Development

Reports to: Head of School

Provides Work Direction to Communications and Development Coordinator

Our Mission:

Grace Academy is an independent, interfaith, tuition-free middle school where girls reach their fullest potential through equitable access to a nurturing learning environment. We cultivate confident learners who aspire to make meaningful contributions to their community, supporting them through high school, college, and beyond.

Job Purpose:

To lead Development operations at Grace Academy while aligning the school's fundraising initiatives with its mission and strategic objectives. This position ensures that all development activities are executed efficiently, and effectively, thereby supporting the institution's growth and sustainability.

Responsibilities of the Director of Development

Strategic Fundraising & Relationship Management

Develop and implement fundraising strategies: Craft and execute comprehensive fundraising plans, including annual giving campaigns, major donor solicitations, and special initiatives like the giving challenges and year-end appeals.
Donor cultivation and stewardship: Manage relationships with current and prospective donors, ensuring personalized engagement and recognition to foster long-term support.
Calendar management: Coordinate fundraising activities and campaigns throughout the year to align with the school's objectives and donor engagement cycles.

Communications & Marketing - (oversee designated support staff):

Digital communications strategy: Lead the development of high-level digital content, including press releases and overarching messaging for the school's online presence.
Physical communications oversight: Secure compelling stories for newsletters and reports, write cover letters, and strategize donor list segmentation to enhance outreach effectiveness.

Event Planning & Execution - (oversee designated support staff):

Power of Grace event leadership: Be in partnership with committees and co-chairs. In partnership with co-chairs and volunteers, develop overall event strategy, maintain sponsor relationships, and coordinate with the Principal to secure speakers and student performances.
Coordinate: Foster volunteer relationships and identify stewardship opportunities to enhance community engagement.

Data Management & Reporting

Stewardship planning: Oversee the planning and execution of donor stewardship activities, including the writing of acknowledgment letters and personal notes.
Report analysis: Analyze fundraising reports to assess campaign effectiveness and inform strategic decisions.
Database oversight: Ensure the integrity and accuracy of donor data, collaborating with the Development Assistant on data entry and maintenance.

Board Engagement & Reporting

Development Committee liaison: Serve as the primary staff liaison to the Development Committee, preparing reports for board meetings and engaging the Development Chair in fundraising efforts.
Board giving tracking: Monitor and report on board member contributions to ensure alignment with fundraising goals.

Miscellaneous Responsibilities - (oversee designated support staff):

Volunteer coordination: Organize donor and volunteer participation in service days and other community events.
Alumnae tracking: Manage and synthesize demographic information and engagement data related to alumni.

Work Day Hours

The standard weekly hours are: 8:30A to 4:30P or 9:00 AM to 5:00 PM from Monday through Friday. This role is fully in-person. Grace Academy is located at 457 Main Street in Hartford Connecticut.

Some aspects of the job will require working hours outside the defined hours. Occasions such as breakfast or evening receptions, evening fundraising events, Board of Director meetings, and other special school events.

Education requirements and Experience:

Bachelor's Degree (Required) Fundraising: 3 years (Required), Management (3 years). Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite and donor database systems. Ability to handle confidential information with discretion.Flexibility to work occasional evenings or weekends for events.

Compensation and Benefits

Salary range is competitive and based on experience, experience and qualifications ($70,000 to $80,000).

Additional Benefits Include:

Health insurance is provided.
Three weeks paid vacation, to be coordinated with the Head of School
Eight paid sick days and two personal days per year.
Receipt of Life Insurance ($25,000 policy) and Long-Term Disability Insurance, with monthly premium paid – in its entirety - by Grace Academy.
Participation, if you so elect, in the Simple IRA Plan (a retirement savings plan that includes a matching contribution up to 3% of your compensation upon 1 year of being hired).

Application Process:

Interested candidates should submit a resume, cover letter, and references to Princess Hyatt at phyatt@graceacademyhartford.org . Applications will be reviewed on a rolling basis until the position is filled.

Manager of The Fund (development)
Eastern States Exposition (posted May 27, 2025)

Position Title: Manager of The Fund (development)
Department: Marketing Supervisor: Director of Marketing
Position Type: Full-time, exempt
Salary Range: $65,000-$80,000

Commitment: We are in the people business and in-person interactions are a priority for our organization. This position requires you be in-office 5 days per week with the exception of days that you are traveling to visit constituents throughout New England. Our work hours are generally 9am-5pm, however the nature of this work often requires a varied, flexible schedule that allows you to balance life commitments with early morning, evening, and some weekend work time.

Position Summary: The Eastern States Exposition is seeking a dynamic Manager of The Fund who will engage with our mission to both raise grant and donor funds. The Manager of The Fund will be responsible for grant writing on a large scale for restoration of buildings built between 1767-1930 as well as smaller cultural grants to enhance our educational mission through Storrowton Village Museum. The Manager will oversee a fundraising database, create and execute an annual, major and planned gifts fundraising plan, and manage the relationships of 125-150 Eastern States Exposition trustees from all over New England. This position requires travel to personally meet with prospects, develop meaningful relationships and execute annual plans of strategic engagement for each prospect. The Manager of The Fund will work collaboratively with colleagues throughout ESE including senior administrators, executive board members, trustees, vendors, and other potential interested parties. Tasked with representing ESE to our potential donor population it is imperative that this person be adept at inspiring the respect and confidence of the executive, trustee and volunteer leadership of the organization. Strong communication and interpersonal skills are essential. The position requires a results-oriented individual with strong personal integrity and knowledge of and commitment to the mission of the ESE and its role in the New England economy. The ideal candidate will have deep roots with the Eastern States Exposition and a clear understanding of western Massachusetts, businesses in Western Mass, and have connections that would be interested in supporting the agricultural mission of the Eastern States Exposition.

Position Responsibilities:

Develop, implement and manage all fund-raising efforts.
Partner with other staff in the Marketing Department to capitalize on storytelling efforts to truly capture the mission and vision of the Eastern States Exposition that resonates with each audience being solicited.
Seek grants and collaborate with necessary parties to write and submit grants. Manage grants once received.
Increase donations annually.
Manage the experience of all donors, from cultivation through stewardship.
Develop and implement fundraising and stewardship events.
Assist and advise President, board members and senior staff on fundraising matters.
Broaden the audience of supporters. Establish relationships with new constituencies.
Work with all ESE departments to identify funding needs and opportunities.
Assist President as needed with governmental and community relations.
Maintain development database and reconcile all information with Finance Department.
Record and acknowledge all gifts.

Minimum qualifications:

Bachelor’s degree in communication, business or other relevant course of study.
5-7 years fundraising or related experience, with a preference for a candidate with a proven track record in closing major planned gifts for a non-profit organization.
Valid driver’s license and ability to travel regularly throughout New England.
Excellent oral and written communication skills; empathetic; good listener.
Results-oriented and proactive with sound judgment and intuition.
Proven organization skills.
Experience with event planning and promotion preferred.
Demonstrated computer competency in a Windows environment and ability to learn new systems as applicable.
Ability to climb stairs and walk our 174-acre property regularly throughout the 17 days of the fair.
Ability to lift or move objects weighing 25 lbs.
Flexibility, enthusiasm, and a sense of humor a must!

To Apply Please fill out our online application form - https://tinyurl.com/JobsESE. Include a resume and cover letter that outlines your qualifications for this role. Questions regarding the application process can be addressed to employment@TheBigE.com. Positions are open until filled.

Administrative Coordinator, Alumnae Engagement
Smith College (posted May 8, 2025)

Job Summary Provide administrative support across the Alumnae Relations team, toward the deeper engagement and investment of Smith’s alumnae. Provide wide-ranging support including coordination of emails on behalf of staff and volunteers, coordination with Gifts and Records to ensure that we are doing all that is possible to collect valid alum data for our records, running reports and providing data as needed to staff and volunteer partners. Support the implementation of virtual and in-person programming including, web conferencing logistics and management, data management, materials prep, event logistics, financial reconciliation, data entry; and other projects as assigned. Provide seasonal reunion administration, and seasonal support of reunion implementation. Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Essential Functions Data and Technology (25%): Partner with the Gifts and Records team to ensure that alum data updates are appropriately forwarded on from OAR. Responsible for ensuring the collection/preparation/entry of participant data to help us better track alum participation in engagement activities. Run reports as requested by staff or key alum volunteers Provide administrative support to the buildout and launch of reunion registration each year Support Reunion Student Worker program with the use of their scheduling platform

Communications and Customer Service (25%): Respond to alum inquiries Provide customer service support particularly in relation to reunion registration Partner with staff on other teams to send emails on behalf of team members and volunteers. Social media outreach; approve LinkedIn groups or otherwise verify alum status as appropriate

Events (25%): Create event registrations/invitations; track responses and manage communication with registrants Schedule events, rooms and catering Coordinate travel and logistics for staff and alumnae; research and reserve venues and off-site catering Coordinate materials prep for conferences and career events Support event promotion/registration via email, social media platforms Provide on-site logistical coordination and staffing for in-person events on campus Provide full web conferencing support from event invitations to event implementation and moderation General Administrative Support (20%) Schedule, support, and attend team meetings Support maintenance of team file organization on Google drive and network drive Process A/P vouchers and reconcile payments, other bookkeeping support as requested

Other duties (5%): Participate in team meetings, task forces and committees as required. Back up other staff needs as necessary. Perform related duties as required. All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses): High school diploma plus 2-4 years of relevant experience and/or an equivalent combination of education and experience. Experience working with individuals from diverse backgrounds.

Preferred Qualifications: Associate's degree preferred.

Skills: Excellent verbal and written communication skills. Excellent computer skills, especially data entry experience. Able to provide excellent customer service while interacting effectively with a diverse population including alumnae, students, faculty, staff and outside vendors. Must be able to maintain confidentiality, work under pressure and be flexible. Must possess strong organizational skills, attention to detail, be able to prioritize work effectively, take initiative and solve problems. Must be comfortable with technology and willing to learn emerging technologies as necessary. Proficient use of Microsoft Office (Word, Excel, PowerPoint), fundraising database or similar, and web conferencing software.

Additional Information: Willingness to work occasional overtime with evenings and weekends (approximately 5 weekends per year).