Job Summary: The Assistant/Associate Director of Annual Giving at Elms College is responsible for Annual Fund donor development with a specific focus on alumni, friends, new donors, and students. The Assistant/Associate Director Is tasked with implementing a constituent moves management system and reporting dashboard that facilitates strategic prospect/donor advancement. Leveraging these tools, the Assistant/Associate Director designs and manages data-driven initiatives to Increase financial support for the college through direct mall, face-to-face visits and social media. The Assistant/Associate Director also manages a portfolio of 100+ donors, oversees the college's student telethon, student philanthropy programs, Senior Class Gift Committee, and young alumni Reunion giving programs. Also assists in developing marketing strategies and solicitations schedules; coordinates the overall planning, implementation and evaluation of strategies; provides data analysis and reporting.
Duties/Responsibilities: •Works with the Executive Director of Alumni Engagement & Annual Giving to ensure that departmental priorities and goals are met annually. •Implements & manages a comprehensive constituent moves management system to support the strategic advancement of Annual Fund donors. •Implements & manages donor reporting dashboard to inform the strategic fundraising activities of the Annual Fund. •Manages the student telethon program and oversees volunteers. •Manages a donor portfolio of 100+ alumni and individuals for purposes of cultivation and solicitation for annual giving. •Oversees the development and growth of the Student Philanthropy Club & Senior Class Giving Program. •Supports the Executive Director in planning the Annual Fund solicitation calendar, and provide support in preparing digital and direct mail appeals, and other strategic Initiatives. •Supports the Executive Director In the development of Blazer Blitz, the 24-hour day of giving, for increased participation and financial support. •Assists in monitoring data Integrity, specifically regarding solicit able alumni, participation, and constituent record quality. •Works with marketing department to create messages, themes, and materials for the Annual Fund. •Participates in the major giving pipeline meetings, providing recommendations for strategies that will assist in garnering philanthropic support, both in annual and major/planned giving. •Collaborates with the Executive Director In developing opportunities for further engagement of alumni, friends, and parents in activities that will lead to annual gifts through insightful reporting toots for monitoring revenue participation, constituency segmentations, and program efforts; provides regular analysis of data and trends, and develops program strategies; coordinates tracking of historical data and analysis for long-term use. •Other duties as may be assigned by the Executive Director of Alumni Engagement and Annual Giving.
Required Skills/Abilities: •Excellent interpersonal, communication, and organizational skills. •Excellent analytical and data management skills. •Must be self-motivated and able to work independently as well as on teams, and to manage multiple, competing projects and deadlines. •Demonstrated computer skills with Microsoft Office Suite and database management; Raiser's Edge preferred. •Demonstrated social media skills. •Detail-oriented and efficient. •Must handle records, data, communications and meetings with confidentiality, tact, discretion and diplomacy. •Must be able to successfully cultivate and maintain collaborative relationships with diverse constituencies
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this Job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. •Use of general office equipment in an office setting. Requires an equal amount of standing, sitting, walking, bending, stooping, reaching, climbing multiple levels of stairs, light lifting, near vision and manual dexterity to perform essential lob functions, Requires ability to travel between buildings on campus with exposure to inclement weather conditions. •May require driving or traveling to locations in the local and outside the local area on official college business. Background check will be conducted upon hire and on a routine basis thereafter. Valid driver's license and good driving record are required. Elms College is an Equal Opportunity Employer and Educator founded in the tradition of the Sisters of St. Joseph.
To apply, send a cover letter, resume and contact information for 3 professional references via email (as Word or PDF attachments) to firstname.lastname@example.org.
- Support, manage and help lead the Equity Initiative’s programmatic activities
- Support steering committee and its successor leadership advisory committee by working with committee to identify meeting topics, identify and learn about issues important to their communities, and design and implement programmatic strategies in response to priority issues.
- Develop and implement leadership development opportunities for emerging and existing leaders.
- Broker fiscal sponsorship opportunities for community-based groups through intermediary fiscal sponsors such as New York Council of Nonprofits’ Good Causes, Third Sector New England, or Nonprofit Center of the Berkshires.
- Oversee the committee grant review process when a grants program is implemented, including:
- Working with committee chairs to schedule review meetings
- Preparing committee agendas
- Reviewing applications for eligibility
- Collaborating with committee chairs to facilitate advisory committee review and decision-making processes
- Preparing donor stewardship reports
- Build relationships in communities through outreach and engagement.
- Learn about issues important to communities of color by listening and connecting directly with residents, organizations and leaders.
- Serve as an advocate and liaison for communities of color through understanding priority issues. promoting funding opportunities, and helping connect organizations and people doing similar work.
- Be accessible and responsive to community members seeking information.
- Support and help manage Equity Initiative’s donor/funder circle
- Work with staff colleagues to design and implement donor/funder circle learning opportunities
- Build effective working relationships with participating donors and funders
- Support cultivation efforts to mobilize philanthropy/fundraising to support endowed and non-endowed fund development
- Support the development of communications materials
- Coordinate donor/funder site visits to grantee organizations
- Develop productive working relationships with a portfolio of donors: proactively engage donors through in-person meetings, sharing information on grantmaking opportunities and community foundation leadership initiatives, and responding to fund-related questions. The engagement officer will serve as the key contact/relationship manager for approximately 10-15 donors
- Participate in new relationship development activities with prospective donors and nonprofits unfamiliar with the foundation and the opportunities it provides
- Other related duties as assigned by the Chief Philanthropy Officer.
- Support assigned portfolio of programmatic initiatives or grantmaking funds (e.g. serving on the staff team for Arts Build Community Initiative, providing support for arts-related grantmaking funds).
- Be familiar with BTCF grantmaking resources so that community individuals, groups and nonprofits can be encouraged to consider making grant inquiries or applications.
- Other related duties as assigned by the Chief Philanthropy Officer as informed by the Program Director.
- Experience advancing goals pertaining to equity and inclusion in community, organizational or corporate settings
- Experience or demonstrated interest in the nonprofit sector
- Experience and interest in building relationships in communities through outreach and direct engagement
- Passion for learning and identifying ways to improve work or an approach as a result
- Project management skills
- Oral, written communication skills
- Experience or willingness to learn database and other software systems
- Public speaking and group facilitation skills desired; can be developed through training and support
- Ability to synthesize and organize information with an attention to detail
- Ability to travel to meetings around the foundation’s region and occasionally to conferences and other professional development opportunities
- College degree preferred (bachelors or associates) along with five or more years of professional experience
Reporting to the Director of Leadership Gifts, the Leadership Gifts Officer will create and implement strategies that strengthen relationships with Deerfield alumni and parents, and will cultivate, solicit and close gifts of $100,000 or more.
Responsibilities include: manage portfolio of 175 alumni and parent prospects within assigned region; cultivate, solicit, and close annual, capital and planned gifts of $100,000 or more; collaborate with annual fund colleagues to develop and implement strategies for high-end annual fund gifts; track and report on all prospect activity; update contact and biographical information; provide ongoing stewardship of all major gifts; recruit and maintain an active group of volunteers within assigned region to assist with events and to staff regional and national Deerfield committees as needed; organize and conduct successful cultivation events to engage major donors; attend regular prospect review sessions and frontline fundraiser meetings; participate in weekend and evening activities on campus and within assigned geographic region; required travel approximately 70–80 days per year.
The successful candidate will have the following qualifications: Bachelor’s degree; 3-5 years’ experience in development (5-7 years for Senior position), especially closing 6-figure gifts (6-8 figure gifts for Sr. position), preferably in an academic setting; demonstrated experience working with trustees and high level donors; exceptional interpersonal skills and ability to work with diverse constituencies; ability to manage and motivate volunteers; willingness to collaborate with a strong team; ability to manage -- and sensitivity to -- highly confidential information; demonstrated proficiency with MS Office Suite and integrated databases; willingness to travel up to 80 days per year; a high level of integrity, a strong work ethic and a demonstrated commitment to diversity and inclusion and to serving the needs of a diverse community.
Learn more and apply here: Leadership Gifts Officer (or Sr. Leadership Gifts Officer) – Deerfield Academy
The Yiddish Book Center seeks a Development/Membership Assistant to join this dynamic cultural organization located in Amherst, MA. Now in its forty-third year, the Center is seeking someone to join its fundraising program in order to help safeguard its collections, improve access to Yiddish literature (both in Yiddish and in translation), and advance its innovative educational and public programs. The Development/Membership Assistant will support the development and membership departments, including events coordination, donor research, online outreach, correspondence, and data entry.
RESPONSIBILITIES INCLUDE: - Assist with donor and prospect research using ResearchPoint: weekly gift reports, events, education programs, assist with visit briefings/misc. research as needed - Assist with constituent and gift entry, updates, and report generation in Raiser's Edge, and other constituent databases. - Special projects, including donor lists, and prospect pool list - Development events: planning (venues, caterers, etc.), invitations/guest lists, logistics, - Assist with mail processing (opening, sorting, documenting, etc.) as needed - Answer multi-line phone system, forwarding calls as needed, and responding to donor inquiries - Occasional weekend and evening work required
QUALIFICATIONS: - Excellent written and oral communication skills - Excellent organizational skills and attention to detail - Sense of humor, entrepreneurial spirit, flexibility and ability to work in a team - Familiarity with conducting Internet research, and comfort working with databases - Familiarity with Raiser’s Edge or other fundraising or e-communications software helpful Email cover letter and resume to: email@example.com and put “Development/Membership Assistant” in the subject line
Fund Administration Associate: $46,000 ‒ $53,000
Job Title: Fund Administration Associate
Reports To: Director of Philanthropic Operations
Department/Division: Philanthropic Operations/PS
Standard Hours: Mon-Fri 8:30 - 5:00pm
FLSA Status: Non-Exempt
POSITION OVERVIEW The Fund Administration Associate (FAA) implements gift processing, effective fund administration, and fundholder stewardship. The FAA lifts concerns, triages and resolves issues to ensure that fund intentions are fulfilled, and fundholders/donors have a strong and positive relationship with the Foundation. The FAA is cross trained with the Donor Service Associate role in order to support effective implementation of the Foundation’s advised and designated fund grantmaking, works with staff in all departments as well as volunteers, and directly with fundholders/donors as well as grant recipients to support coordination of efforts. All activities are developed and implemented in alignment with the Foundation’s overall strategic priorities including diversity, equity, and inclusion.
PRIMARY RESPONSIBILITIES • Administer gift processing, scan gifts to network folder, and create excel sheet of daily gifts, send gift acknowledgments. • Draft all fund agreements with information provided by staff working directly with donors, maintain fund agreement template library, and manage and document the fund agreement approval process. • Onboard new funds, establish internal systems for tracking and reporting, and introduce new fundholders/donors to available services and support. • Collaborate with all departments to ensure effective administration of all funds, including opening, closing funds and maintaining compliance with current laws and national standards. • Ensures funds are adhering to all CFWM policies pertaining to them, including but not limited to the Inactive Funds Policy. • Develop and implement a fund audit system that ensures compliance with donor intent and CFWM policies and procedures. • Collaborate with all departments to support problem-solving with and for donors including providing donors with updates and answers to their questions or concerns in a timely manner. • Facilitates the prospect management process through database reporting for the Vice President of Philanthropy and participate in the PS Division’s broader prospect management efforts. • Support the Director of Philanthropic Operations in compiling reports and information to create an analysis of the Foundation’s current donor and fundholder pool, may include the creation of narrative and summary reports as well as recommendations for next steps. • Utilize the Foundant database to track and record relationships, donors’ interests and giving patterns to share with the team. • Monitor top tier fundholder/donor interests, giving patterns and capabilities in order to tailor services. • Strive for a culture of excellence in donor relations.
OTHER RESPONSIBILITIES • Regular interaction with donors and fund holders. • Daily use of the Foundant database, to complete regularly assigned duties including data entry, data clean-up, and reporting. • In coordination with Donor Services Associate, provide ongoing technical assistance to fundholders using the fund portal, respond to fundholder/donor requests for information regarding their funds or giving. • Coordinate mailings and/correspondence related to philanthropic operations. • Maintain confidentiality of Community Foundation affairs in communications, both written and oral. • Serve as backup to reception. • Occasional attendance at Foundation events outside work hours. • Other duties as required or assigned.
QUALIFICATIONS Education: Associate degree or equivalent work experience required Experience: 2 – 3 years’ experience in philanthropy, or business or legal profession; previous experience as a high-level administrative assistant preferred. Skills: • Advanced expertise in Microsoft Office Suite is required. • Experience with relational, constituent management databases such as Foundant, Blackbaud FIMS, Blackbaud Raisers Edge, or Salesforce including basic to intermediate reporting capabilities required. • Able to handle multiple priorities and communicate effectively with all levels of the organization • Detail oriented and capable of meeting deadlines on a timely basis. • Outstanding oral and written communication skills. • Problem solving skills and ability to recognize when issues need to be elevated. • Strong customer services skills including the ability to manage customer expectations and to translate customer needs within the organization. • Demonstrated commitment to diversity, equity and inclusion. Physical Demands: The physical demands listed are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
For more information and to apply, visit: Fund Administration Associate @ Community Foundation Of W Mass (checkwritersrecruit.com)
Development Officer: $63,000 ‒ $70,000 Annually
Job Title: Development Officer
Reports To: Director of Development
Department/Division: Development/Philanthropic Services Standard
Hours: Mon–Fri 8:30 – 5:00
FLSA Status: Exempt – Administrative
POSITION OVERVIEW The position’s primary focus is to raise unrestricted dollars for current use, through executing an annual fund campaign and developing new funds and creating and implementing events for donors to learn, connect, co-invest, build skills, and strengthen relationships with CFWM. The Development Officer is part of the Philanthropic Services team. The position will also work collaboratively with staff in the Community Impact team as well as Finance, Administration, and IT. All activities are developed and implemented in alignment with the Foundation’s overall strategic priorities including diversity, equity, and inclusion.
PRIMARY RESPONSIBILITIES • Manage a portfolio of annual fund donors and prospects. • Plan, coordinate, and execute the Foundation’s Annual Fund through multiple channels, including direct mail, social and digital media; orchestrating asks with prospect managers; personally, soliciting donors and prospects; and managing volunteers. • Attend events for prospecting and relationship-building opportunities and follow up as appropriate. • Assess donor needs and develop a programming plan that responds to those needs • Work in collaboration with the Development Operations team to develop fund agreements and respond to fundholder/donor requests for information regarding their funds or giving. • Oversee the planning, coordination, and execution of successful and meaningful events that supports donors and fundholders in building skills and becoming more engaged and connected philanthropists. • With oversight and collaboration from the Director of Development, collaborate with the Community Impact Team to develop and implement co-investment opportunities. • With oversight and collaboration from the Director of Development and Director of Philanthropic Operations to plan and execute donor prospecting activities, programs, and events virtually and in person.
OTHER RESPONSIBILITIES • Collaborate across the Philanthropic Services Department to develop collateral materials to support donor engagement and fund development efforts. • Regularly access the Foundant database for data entry and to create reports. • Maintain confidentiality of Community Foundation affairs in communications, both written and oral. • Attendance at events outside work hours. • Travel throughout Franklin, Hampden and Hampshire counties for meetings and events. • Other duties as required or assigned.
QUALIFICATIONS Education: Requires bachelor’s degree or four-years equivalent experience developing writing, learning, and problem-solving skills. Experience: 3+ years of progressive experience in fundraising. A deep understanding of annual fundraising strategies is required. The Community Foundation recognizes that the Development Officer can bring to this position experience, expertise, talent, and energy from meaningful professional and volunteer work in either the for profit or not for profit sectors. Skills: • Experience with and knowledge of best practices in annual giving • Experience with solicitation • Experience with volunteer management • Exceptional oral and written communication skills including effective presentation and public speaking skills and outstanding writing skills • Excellent project management skills: organizational, prioritization and follow-through skills and attention to detail; ability to manage and coordinate multiple projects simultaneously and to be flexible in adjusting to changing circumstances • Experience in creative event planning and implementation • Proficient skills in the MS Office Suite, Zoom, Microsoft Teams or other webinar platforms • Experience with relational, constituent management databases such as FIMS, Raiser Edge, Foundant, or Salesforce.
For more information and to apply, visit: Development Officer @ Community Foundation Of W Mass (checkwritersrecruit.com)
Old Sturbridge Village seeks a Senior Development Officer, Grants and Foundation Relations to support the organization’s fundraising priorities by writing grant applications and reports, cultivating relationships with funders, and identifying new grant opportunities. The Senior Development Officer will work closely with all departments to support programs and activities across Old Sturbridge Village, Coggeshall Farm Museum, and Old Sturbridge Academy. This role will contribute Old Sturbridge Village’s commitment to diversity, equity, inclusion and accessibility.
Old Sturbridge Village, the largest outdoor history museum in the Northeast, depicts a rural New England town of the 1830s. Step inside more than 40 original buildings, and explore homes, meetinghouses, a district school, country store, bank, working farm, three water-powered mills, and trade shops – all situated on more than 200 scenic acres. Talk with authentically costumed historians and see heritage breed farm animals. Discover the endless ways to immerse yourself in the Village. Old Sturbridge Village, a museum and learning resource of New England life, invites each visitor to find meaning, pleasure, relevance, and inspiration through the exploration of history. Old Sturbridge Village is committed to promoting diversity, equity, inclusion and accessibility. We are passionate about developing and maintaining an inclusive, equitable and accessible working and learning environment for all visitors, staff and OSV community members. We believe every member on our team enriches our diversity by exposing us to different ways of understanding and engaging the world around us.
Essential Duties: • Identifying new grant opportunities and working with staff across departments to pair museum needs with relevant funding opportunities. • With the help of the Development Officer, Grants and Donor Communications, cultivate and write all proposals, acknowledgements, and follow-up reports for grants. • Maintaining the current grants calendar of upcoming deadlines, targets, and projected revenue. • Cultivating relationships with new, potential, and existing grand funders, and working with museum staff and board members to steward those relationships. • Promotes diversity, equity, inclusion and accessibility. • Scheduling and overseeing all site visits with foundation contacts • Working closely with the Finance Department to prepare and report on grant budgets. • Maintaining accurate and complete records of grant applications, awards, and related communications. • Generating reports as required This position is located in Sturbridge, MA with potential of a Hybrid schedule. Occasionally working evenings and weekends to attend stewardship and fundraising events are required.
Qualifications and Requirements: • A proven track record of significant successful grant writing and research for a nonprofit organization. Experience with museums or arts & culture organizations is preferred but not required. • Strong skills in Microsoft Office (especially Word and Excel) • Exceptional writing, editing, and verbal communication skills • Excellent attention to detail, organizational, and problem-solving skills • Demonstrates commitment to valuing diversity and contributing to an inclusive working and learning environment. • Ability to work proactively and independently under tight deadlines with minimal supervision • Ability to collaborate and work within a team, including close coordination with colleagues to achieve desired outcomes within a set timeframe • Ability to delegate to, mentor, and work collaboratively with the Development Officer, Grants and Donor Communications • Ability to work cooperatively with diverse groups. • Project management experience, including managing complex projects with multiple deadlines, several stakeholders and collaborators, and competing priorities • Experience with a CRM donor database is helpful, but not required. (The Village uses Blackbaud’s Altru system)
Along with your resume and cover letter, please submit two recent grant samples and a sample of a research profile. In both cases, original narrative is preferred. Redacted or altered versions to preserve the anonymity of the requesting organization are acceptable. Please include your salary requirements in your cover letter. Old Sturbridge is an Equal Opportunity Employer. It is the policy of Old Sturbridge Village to provide equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, physical or mental disability, sexual orientation, gender identity, genetic information or membership in the uniformed services. Applicants who wish to apply should submit their resume and cover letter to Human Resources at firstname.lastname@example.org
The Annual Giving Officer (AGO) is a key member of the Alumni Engagement and Annual Giving team, responsible for advancing a culture of philanthropy at Western New England University by planning and implementing strategies for identification, cultivation, solicitation, and stewardship of individual donors to the Annual Fund. The AGO plays a critical role in the achievement of the Advancement Division’s goals for revenue, alumni participation, donor retention, new donor acquisition, and unrestricted/current use giving. Reporting to the Director of Alumni Engagement and Annual Giving, the AGO is responsible for building and maintaining relationships with a diverse range of constituents, with a specific focus on retaining loyal donors and re-engaging lapsed donors, encouraging first-time gifts to the University, and helping to build the major gift pipeline. The AGO collaborates regularly Advancement colleagues and campus partners to ensure a coordinated and strategic approach to annual giving initiatives.
Key responsibilities include: Manage a portfolio including strategies for discovery, cultivation, solicitation, and stewardship of 200-250 prospective donors. Conduct at least 20 personal contacts per month, with a focus on prospects capable of leadership annual gifts ($1,000+). Cultivate relationships with current and prospective Annual Fund donors through email, phone, virtual meetings, in-person visits, and other forms of engagement to move prospects through the gift cycle. Manage key components of WNE Gives and other event-based annual giving initiatives, including recruitment of Challenge Hosts and Sponsors; personal outreach to target constituencies, and more. Manage fundraising campaigns for class and group-based fundraising initiatives, as assigned. Develop and implement fundraising strategies based on data analysis and industry best practices to maximize revenue and donor participation. As assigned, plan and execute cultivation and stewardship events that contribute to the achievement of division goals for engagement and annual giving. The ideal candidate will have strong written and verbal communication skills to connect current and future donors with relevant giving opportunities, ultimately inspiring action. They will bring an entrepreneurial mindset to their work, creatively solving problems while remaining attentive to detail and committed to follow-through. This position is eligible for a hybrid work schedule with 3 days on campus and 2 days remote.
Qualifications: Bachelor's degree required. 2-3 years of fundraising, sales, or related experience executing face-to-face solicitations. Proven ability to communicate persuasively, build relationships, and influence others. Not afraid of a cold call. Strong organizational skills and comfort with technology – expertise in MS Excel is essential, Ellucian CRM Advance and/or iModules is a plus. Some night/weekend work is required. Driver’s license and clean driving record, with ability to travel locally (MA & CT) on a regular basis and occasional regional/national travel as needed. Excellent fringe benefits including tuition remission for employee, spouse, and dependent children.
Western New England University is a private, independent, coeducational institution founded in 1919. Located on an attractive 215-acre suburban campus in Springfield, Massachusetts, Western New England University serves 3,900 students, including more than 2,600 full-time undergraduate students. Undergraduate, graduate, and professional programs are offered through Colleges of Arts and Sciences, Business, Engineering, and Pharmacy, and School of Law. Western New England University is an Equal Opportunity Employer. We welcome candidates whose background may contribute to the further diversification of our community. In alignment with the University’s commitment to health and safety, all Faculty and Staff are required to be vaccinated and provide proof of vaccination. To apply to this position please visit http://employment.wne.edu.
Posting FY 2023-04 Curatorial Assistant, Part-Time-20 Hours
Position Summary: The Curatorial Assistant will provide the Director and Curator of the Art Museums with administrative support including the creation of purchase orders, as well as with research for exhibitions and publications, loans, acquisitions, collections records and files, general curatorial inquiries, and collections maintenance. This is a part-time 20 hour per week position which reports to the Curator of Art.
Essential functions of the position include but are not limited to the following: • Assist Director and Curator of Art with research, planning, organization, and realization of major art exhibitions • Write, edit, and assist in the production of exhibition-related materials, including wall texts, extended object labels, cell phone tours, audio descriptions, and public relations and educational materials • Research and catalog the D’Amour Museum of Fine Arts and George Walter Vincent Smith Art Museum collections as related to exhibition projects in preparation to share object information online, review database records for accuracy • Assist in the maintenance of the collection and loans • Facilitate custodial, registration, conservation, and preparation work in the galleries and other public spaces • Assist in research and preparation for potential acquisitions for the collection, including bibliographical research, maintaining files, and communicating with dealers, galleries, collectors, and artists, as necessary • Conduct regular gallery inspections and regular inspections of works on view in temporary exhibitions and assist with follow-up arrangements in the event of damage, deterioration, etc. • Lecture to museum audiences and other appropriate venues • Attend curatorial and exhibition planning meetings as assigned • Attend special events as assigned • Perform other special projects or departmental duties as assigned or as requested by supervisor • Assist in the following area: • Photography of permanent collection objects • Preparation and display of permanent collection objects • Grant preparation and research possible sources of funding • Educating docents and volunteers to the collections and temporary exhibitions • Hosting visiting scholars to review permanent collections objects • Assist Director and Curator of Art with research, planning, organization, and realization of major art exhibitions
Qualifications include but are not limited to the following: • A Bachelor’s degree and an educational background in art history, studio art, museum studies, history, or a related field preferred • One (1) to three (3) years prior museum experience required • Familiarity with museum curatorial methods required • Computer literacy with strong administrative support skills including writing, editing, research, organizational, and time-management required • Familiarity with preparatory methods including knowledge of safe and accurate handling, and display of art objects necessary • Proficiency in reading and speaking a foreign language, especially Spanish, is a plus • A driver’s license is required
Interested candidates should submit their letter of application to: email@example.com The Springfield Museums is an equal opportunity employer. We are committed to diversity and building an inclusive environment for people of all backgrounds and ages. All qualified candidates will be considered without regard to race, sex, sexual orientation, gender identity, religion, disability status or any other protected area. We especially encourage members of traditionally underrepresented communities to apply.
Job Summary: Responsible for directing a group of alumnae classes on engagement, volunteer and fundraising efforts, seeking to increase levels of engagement, giving participation, volunteer effectiveness and satisfaction and dollars raised. Manage the In Memoriam volunteer program.
Volunteer Training and Support (40%)
Work with class volunteers in 10 to 15 assigned alumnae classes to achieve specified goals for each class, including engagement metrics, and maximizing philanthropy and annual donor participation.
Strengthen volunteer teams through recruitment, training, management, and consistent communication.
In conjunction with overall Advancement efforts and with the guidance of the Class Engagement and Annual Support Director, develop communications materials for class volunteers that convey the goals and priorities of the college.
Class Communications (20%) Working with the Class Engagement and Annual Support Director, craft strategic plans and communications tailored for 10 to 15 assigned alumnae classes. Use data analysis and proven tactics to engage alumnae with each other and with the college, and to raise philanthropic support for The Smith Fund. Communications include items such as class newsletters and fundraising appeals.
Solicitation Strategy (20%) Act as the lead for each individual class’ fundraising strategy, and lead the class fundraising volunteers to successfully achieve fundraising dollar and participation targets. Collaborate with gift officers to craft solicitation plans for special gift prospects in assigned classes. Establish class goals and priorities that engage a broad constituency. Provide summaries and recommendations on class progress to class volunteers and to the Class Engagement and Annual Support Director. Personally solicit alumnae in assigned classes who are not assigned to staff philanthropic officers, when necessary.
In Memoriam Program (10%) Serve as primary staff manager for volunteer Memorial Gift Chairs. Work with them to solicit gifts and to ensure accurate recognition of gifts made in memory of deceased classmates and others. With the Class Engagement and Annual Support Director, determine program goals and monitor progress toward goals.
Reunion and Events (10%) Support reunion by participating in staff planning meetings, training and supporting class reunion volunteers (to encourage attendance and maximum fundraising participation), staffing reunion day-of events for assigned classes, and in other ways as assigned. Contribute to overall departmental discussions affecting engagement and annual giving priorities and strategies.
Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses): Bachelor's degree plus 2 to 4 years of relevant experience and/or the equivalent combination of education and experience preferably in a college environment with a clear record of accomplishment and strong measurable results. Experience in higher education preferred. Experience recruiting, training, and managing a group of volunteers.
Skills: Must be a self-starter who has strong written/verbal communication skills and well-developed computer, spreadsheet, word processing, CRM, and database skills, including complex databases such as Banner and/or Salesforce; a high standard of integrity; the ability to work with and motivate others; must be well organized, flexible and creative. Must possess solid interpersonal skills; the ability to manage others; the ability to work in a team-oriented environment and work well under pressure while handling multiple tasks; be successful in meeting deadlines; and be able to work independently. Must have the ability to think creatively about human relationships with the intention of securing support for Smith. Must be comfortable in a fast-paced and results-driven environment. Commitment to and respect for the contributions of volunteers. Ability and willingness to travel, and to work nights and weekends, as necessary.
Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button. All applicants must apply here: https://smithcollege.wd5.myworkdayjobs.com/smithcollege/job/Smith-College/Assistant-Director--Class-Engagement---Annual-Support_R-202200412
Job Summary: Provide the foundation for donor, alumnae, and external constituent engagement by Smith College by maintaining and enhancing gift and biographical records. Working within the team of Advancement Data Specialists incorporate best practices to facilitate and process gifts and pledges received and biographical updates from varying sources including electronic feeds, data files, forms, and direct contact with constituents. Provide strong customer service to alums, parents and donors regarding current and past giving to Smith and/or their information on file with Smith. Support colleagues in the understanding of and use of the advancement data set.
Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.
Essential Functions Gift Accounting: (40%) In a timely and accurate manner, oversee gifts from a wide variety of sources from notification to finalization to support fundraising efforts. Assess, prepare and record gifts, pledges, and pledge payments; prepare and/ or work with bank deposits and financial information; and enter data into database. Learn about a dozen ancillary systems to extract the data necessary to properly record charitable gifts to the college. Work with donors to resolve questions and concerns about gifts. Produce and send tax receipts for all gifts received on a weekly basis. Collaborate with other teams across Alumnae Relations and Development and other departments, including but not limited to the Controller’s office, the museum, the libraries, and ITS to complete regular tasks, trouble shoot specific issues, and stream-line processes. Keep pace with technologically driven changes to gift accounting processes and procedures. Develop a basic understanding of the leading IRS regulations that drive charitable gift accounting and Smith’s bookkeeping. Provide customer service to donors and colleagues regarding how to make a gift and past giving data.
Constituent Records: (40%) Maintain and enhance biographical information in the database to support Alumnae Relations and Development in fundraising and constituent engagement efforts. Oversee constituent records from creation to deceasing. Use various auxiliary applications and databases such as but not limited to Salesforce and AlumniFinder as part of constituent records processing. Work with constituents to resolve questions and concerns about biographical information. Train student workers on various records-related projects when appropriate and necessary. Collaborate with other teams across Alumnae Relations and Development to complete regular tasks, trouble shoot specific issues, and stream-line processes. Keep pace with technologically driven changes to constituent records processes and procedures.
Data Integrity and Analysis: (15%) Help develop and use reports and data extracts to monitor data accuracy, quality and consistency; assess and resolve issues as they arise; and stream-line processes. Help work on data clean-up projects as needed.
Other Functions Other duties (5%) Proactively assist with advancement support tasks as needed. Participate in team meetings and task forces as appropriate. Performs other related duties as assigned. All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.
Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses): High school diploma plus three years of relevant experience or the equivalent combination of education and/or experience.
Experience working with individuals from diverse backgrounds.
Preferred Qualifications: Associates degree preferred. Experience with data management in a fundraising or other constituent relationship management database preferred.
Skills: Ability to learn and adapt quickly to new software in an evolving technical environment. Excellent organizational, interpersonal and communication skills with the ability to successfully interact with people of all backgrounds. Ability to collaborate and work with others, especially Advancement Data Team, toward successful results. Ability to take initiative and solve problems. Strong customer service orientation. Ability to maintain a sense of humor. Ability to prioritize and multi-task in a fast-paced environment and independently handle multiple priorities while adhering to deadlines. Strong attention to detail and accuracy. Ability to manage confidential information with appropriate discretion. High level of proficiency with Microsoft Office (especially Excel and Word). Able to incorporate use of a variety of auxiliary computer systems into daily work flow.
Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button. Applicants must submit materials here: https://smithcollege.wd5.myworkdayjobs.com/smithcollege/job/Smith-College/Advancement-Data-Assistant_R-202200406