PROTEUS FUND DONOR SERVICES ASSOCIATE ABOUT PROTEUS FUND Proteus Fund partners with foundations, advocates and individual donors to advance democracy, human rights and peace. We work towards the realization of a just, equitable and democratic world. Our current major initiatives work to address money in politics and protect judicial independence and freedom of assembly; to counter anti-Muslim sentiment and build the capacity of organizations representing Muslim, Arab, and South Asian communities; and to support collaboration between reproductive justice and LGBTQ advocates and faith leaders to protect fundamental rights.
THE OPPORTUNITY The Donor Services Associate works in cooperation with other staff to support the processing and tracking of all incoming revenue, and the submission of all grant reports and proposals. They are responsible for effectively using current tools, systems and procedures to accomplish these responsibilities. They work closely with Program, Finance and Fiscally Sponsored Project (FSP) staff, and report to the Donor Services Manager (DSM). This is a full time (40 hour per week) position located in Amherst, MA. Key Responsibilities • Track all revenue into the organization utilizing the organization’s donor database (Podio). • Serve as first point of contact for all incoming revenue, including working with grantmakers to ensure receipt of grants, and working with relevant staff to facilitate receipt of other forms of revenue via software tools (such as online credit card processing platforms). • Manage the timely processing and tracking of grant agreements between Proteus Fund and its donors. • Work with Finance and Program staff as well as donors to identify correct revenue allocations across programs and subprograms. • Create and send acknowledgement letters or similar communications to foundation and individual donors. • Track all proposal and reporting deadlines for the organization’s programs and collaborate with internal staff to assist them in compiling the necessary materials to accompany proposals and reports to funders. • Assist Finance staff in producing any required custom financial reports for proposal and report submissions to funders. • Under the close supervision of the DSM, perform internal review and due diligence related to legal compliance as well as donor requirements of all proposals for funding and reports to funders. • Serve as database administrator for Donor Services, including data entry related to grants and other forms of revenue as well as proposals and reports; manage the database’s contact and organizational records; and work with internal staff to ensure complete and accurate records. • Maintain the Donor Services information page on Microsoft 0365 platform. • Retrieve postal mail daily to ensure timely processing of revenue. • Act as back-up when DSM is out-of-office or unavailable to meet client service needs. • Support DSM to maintain integrity of the entire donor services function.
CANDIDATE PROFILE The Donor Services Associate will be proactive and able to self-manage, prioritize work assignments, problem solve, manage multiple deadlines, and represent Proteus Fund in a professional manner. They will also possess strong technical skills to utilize internal systems and the internal tracking data base to record revenue as well as file grants and reports. Additional requirements and experience include: • Commitment to vision, mission and values of Proteus as a progressive social justice organization • Commitment and ability to thrive within a diverse, equitable and inclusive workplace, including in dealings with donors, consultants and other critical stakeholders • Technical system and database acumen • Financial proficiency (prior experience with budget creation preferred) • Problem solving capacity • Multi-tasking capability • Communication and collaboration proficiency • Sensitivity to data confidentiality needs and ability to adhere to related practices and policies • Results and detail oriented • Proteus values academic and real-world experience. A bachelor’s degree and 2-3 years of work experience are indicative of qualification for this position. We also value candidates who can demonstrate capability and articulate how prior work experience will help them contribute to the role. Alignment to Culture and Values • Commitment to vision, mission of Proteus as a progressive social justice organization • Cultural responsiveness and an alignment with our values and commitment to equity and inclusion • Strong relationship building; high ethical standards, discretion and tact • Personal qualities of humility and empathy
COMPENSATION The salary range for this position is $45,000 - $55,0000 per year BENEFITS • Medical and dental benefits for employee and eligible dependents available on first day of work • Retirement savings account (401k) with an organization contribution of 10% of annual salary • Three weeks’ paid vacation in first year of work; four weeks in subsequent years • Fifteen sick days per year • Three personal days per year • Twelve paid holidays • Professional development initiatives for growth • Paid Family Leave
TO APPLY For consideration, please submit cover letter and resume by July 27, 2020 to: https://proteus-fund-inc.checkwritersrecruit.com/job/196908/donor-services-associate Equal employment opportunity and having a diverse staff are fundamental principles at Proteus Fund, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.
Buxton School, a small independent boarding and high school in Williamstown, Massachusetts, is seeking to hire a Director of Development. The director of development is responsible for both fundraising and alumni relations, as well as working with the school’s administration to promote and protect the school. The director of development runs the school’s annual fundraising campaign, as well as helping to plan and run other fundraising efforts—including a capital campaign. We are seeking a team player who is comfortable working with a wide variety of school constituents, from current students to members of the board, from alumni to faculty.
The Director of Development will (among other things):
• Design, implement, and manage all fundraising activities including the annual Buxton Fund and coordinating the annual yearbook solicitation with the senior class, special projects and other school-related solicitations.
• Support capital and endowment campaigns, while working closely with the president of the board, trustee committees, the school’s administration, and, possibly, outside consultants.
• Develop strategies and activities for donor cultivation, solicitation, and relations
• Manage alumni relations including outreach, engagement, communications and events, such as the biennial June Reunion at Buxton, annual Buxton in NYC, regional gatherings
• Help maintain and update development- and alumni-relations-related website content, and manage internal website data
• Help with constituent communications including printed Newsletter, Annual Report, e-Newsletter, informational email blasts, and the school’s social media presence (Facebook, Twitter, LinkedIn)
• Set internal infrastructure, systems and policies for the office and its database
• Attend all Board meetings and present Development report at each
• Participate as a member of the administrative staff team
• Supervise the Assistant to the Director of Development (who manages the school’s alumni database among other duties)
Preferred Qualifications: Familiarity with Microsoft Office, technology, social media, and other communications, experience with databases and educational institutions a plus. Some evenings, weekends and travel required. We seek candidates who have the ability to work both collaboratively and autonomously, manage the details and the big picture, with excellent communication skills, flexibility, a sense of humor and commitment to the school community.
Buxton School has been educating students in the progressive tradition for over 90 years. It is located on a beautiful campus in Williamstown, Massachusetts, and it is a friendly, flexible, and lively place to work. We try to create a team of dedicated, creative, and energetic people who enjoy working together to benefit a truly special and unique high school. For more about the school, please see our website at www.BuxtonSchool.org. We are an equal-opportunity employer, and we welcome inquiries from candidates whose experience and skills in any area might lend themselves to our development and outreach efforts. To apply: Please send resume, cover letter with salary requirements, and contact information for 3 references to firstname.lastname@example.org Applications will be accepted on a rolling basis, target start date is Aug 1-Aug 15.
GENERAL RESPONSIBILITIES The Director of Administration & Finance will be a strategic thought-partner and team leader, reporting to the Executive Director, working at the PDF Center for Peace and Justice in Amherst, MA. The successful candidate will be a leader committed to social justice, who will support the following areas: finance, business planning and budgeting, human resources, administration, and IT. The Director of Administration & Finance will play a critical role working with PDF staff and Board of Directors in strategic decision making and operations.
The Director of Administration & Finance (DAF) will oversee financial and administrative activity for PDF, ensuring transparent functioning of all administrative and financial processes, including accounting and budgets, employee salaries and benefits, and other internal processes. The Director of Administration & Finance must have exceptional communication skills, both verbal and written, as well as strong management, accounting and organizational skills. This is an opportunity for a finance and operations leader to strengthen the internal capacity of a leading public foundation dedicated to peace and social justice.
ABOUT THE PEACE DEVELOPMENT FUND The Peace Development Fund (PDF) is a public foundation, founded in Amherst, MA in 1981 with a vision of funding peace and social justice. PDF believes that lasting change will be achieved by well informed and empowered people working from the bottom up. PDF regards peace as not just the absence of war or militarism, but as the presence of equitable relationships among people, nations and the environment. This understanding of peace has allowed PDF to bring a social, environmental and economic justice perspective to its work. PDF staff has years of experience in both philanthropy and as activists and organizers, including dynamic young people committed to PDF’s mission and vision. The majority of our staff work out of our headquarters in Amherst, with a smaller office in San Francisco. The Peace Development Fund Board of Directors come from across the country, reflecting the communities we serve. They are activists, leaders, organizers and academics. The board, staff, donors and program partners ground PDF in our communities. We look forward to welcoming the newest member of our team as Director of Administration and Finance.
1) Financial Management: • Develop, refine, and manage accounting systems and internal control of those systems • Coordinate and lead the annual audit process, work with external auditors and the Finance Committee of the Board of Directors • Oversee and lead annual budgeting and financial planning processes in conjunction with the Executive Director and the Board of Directors; manage and monitor all financial plans and budgets; report to board and inform staff regarding PDF’s financial health • Mange cash flow and financial forecasting to ensure organizational financial stability • Direct fundraising forecasts, expense budgets and accounting analyses as needed • Implement and enhance contract and financial management and reporting systems • Direct management of budget relative to human resources • Prepares or directs the preparation of financial statements and reports • Supervise the contract bookkeeper and accounting processes utilizing QuickBooks • Update and implement all necessary business, banking and accounting policies, procedures and practices; assure implementation of policy and procedure manual
2) Administration: • Grant Administration o Oversee grant administration for the foundation o Ensure best practices for grant administration o Manage grant disbursements, reporting and compliance o Oversee financial administration of Fiscal Sponsorship and Donor Advised Fund Programs and grants o Oversee management of grants database (Blackbaud Grantmaking) • Office and building management o Oversee administrative functions and physical facilities to ensure efficient and consistent operations, producing reports, correspondence and contracts o Manage hardware and software equipment procurement, use, and replacement of PDF’s physical infrastructure and technology, working with vendors and contractors
3) Personnel & Human Resources: • Manage PDF’s Human Resources responsibilities and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting • Manage most hiring processes, monitor and implement policies and procedures • Act as staff liaison to Executive Director as needed • Manage and support staff in accomplishing programmatic and operating goals, their own professional development and comprehensive skills training programs
4) Board Responsibilities: • Lead staff person on the Board Finance Committee • Attend board meetings as scheduled • Prepare needed financial reports and documentation for board meetings
5) Other • Lead, attend and participate in staff meetings, retreats and trainings • Be willing to travel as needed for the aforementioned • Collaborate with other staff as needed to fulfill PDF’s programmatic work
Qualifications Required • Minimum 10 years of professional experience; five-plus years of financial and operations management experience • Experience holding lead responsibility for the quality and content of all financial data, reporting and audit coordination for a division, significant program area or whole entity • Experience managing a human-resources function • Ability to communicate financial concepts to – and to effectively collaborate with programmatic and fundraising colleagues • Experience overseeing technology systems including software installation and managing relationships with vendors; knowledge of accounting, donor and grants software • Commitment to continuation training programs that maximize individual and organizational goals including best practices in human resources management • A track record of setting priorities; keen analytic, organization and problem-solving skills • Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders • Proficiency and experience with QuickBooks • Personal qualities of integrity, credibility, collaboration and dedication to PDF’s mission Preferred • Minimum of a BA, ideally with an MBA/CPA or related degree or equivalent experience • A track record in public foundation and grants management • Familiarity and/or experience with Blackbaud Grantmaking and Raisers Edge • Major Donor fundraising experience • Experience with socially responsible and impact investing • Fluency in Spanish is a plus.
Location of position: Amherst, MA Target Start Date: June 15th, 2020, or upon fulfillment
Salary & Benefits: This is a full-time position offering a competitive salary and benefits commensurate with skill and experience. PDF’s owned building is fully accessible to full service first floor only, second floor by stairs
To Apply: Please send a resume and cover letter as a PDF file addressing your history with philanthropy, organizing and social justice movements: email@example.com
Peace Development Fund provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, criminal justice system involvement or military or veteran status in accordance with all applicable laws. We don’t tolerate discrimination or harassment based on above. We're committed to building a diverse staff team. People of marginalized identities are strongly encouraged to apply. All applications will be acknowledged. Applications will be accepted until the position is filled.
The Foundation Associate, working at the PDF Center for Peace and Justice in Amherst, will support senior staff with implementation of PDF’s grants management, compliance and due-diligence; will help to produce materials and reports; participate in PDF’s grantmaking process; and support and participate in PDF’s fundraising and donor management activities. The Peace Development Fund is a public foundation home-based in Amherst, MA. PDF builds the capacity of community-based organizations through grants, training and other resources as partners in the human rights and social justice movements. We offer an administrative position in a dynamic, successful and progressive public foundation, helping to raise funds and provide capacity for grassroots communities.
Above Responsibilities include:
1. Manage PDF’s Blackbaud Grantmaking database (70%) • Process outgoing grants: including Community Organizing grants, Donor Advised Fund grants, Fiscal Sponsorship disbursements, De Colores Fund grants, and any designated or special grants. • Maintain grants database: ensuring complete and up-to-date records • Produce reports and analysis: reconcile grants input with Finance team • Provide grantee stewardship: tracking, notification and assistance with reporting, due diligence and compliance • Participate in PDF’s annual Community Organizing Grants cycle and Grassroots Fundraising Week • Support Program Staff, work with work-study students/interns and volunteers in implementation of the above programs, and other PDF grantmaking activities and administrative processes
2. Support PDF staff and Board to implement PDF’s fund-raising activities, plans and programs (20%) • Contribute concepts and author pieces for PDF’s social media, publications and donor communications. • Support and assist in occasional donor visits, participate in fundraising events and other activities. • Other duties as assigned
3. Community outreach (10%) • Assist in planning and producing community events and activities in the Pioneer Valley and other key locations • Attend special events, conferences, trainings and other activities as a member of the staff team to enhance PDF’s visibility in the social justice and donor communities
Qualifications: Bachelor’s Degree preferred; preferable two years’ experience at similar or equivalent position in a non-profit setting; demonstrated capability with database management software (Raiser’s Edge or GIFTS a plus), and Microsoft Office suite to include Excel, PowerPoint and Word. Advanced skill training is provided. You should be detail-oriented; have strong analytical, presentation and communications (written and oral) skills; work well with others, with the ability to move between disparate tasks and respond to competing requirements within job functions; be self-directed, team oriented, patient and hard-working. Spanish proficiency is a plus. This position reports to the Director of Administration and Finance, is based in Amherst, MA, and requires occasional travel out of town.
Salary, timing and application process: This full-time position is available beginning June 15, 2020. Benefits package to include health, vacation and advanced skill training.
To Apply: Please submit, as a PDF file, a cover letter and résumé to: firstname.lastname@example.org PDF’s owned building is fully accessible to full service first floor only, second floor by stairs Peace Development Fund provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, criminal justice system involvement or military or veteran status in accordance with all applicable laws. We don’t tolerate discrimination or harassment based on any of the above. We're committed to building a diverse staff team. People of marginalized identities are strongly encouraged to apply.