GENERAL RESPONSIBILITIES The Director of Administration & Finance will be a strategic thought-partner and team leader, reporting to the Executive Director, working at the PDF Center for Peace and Justice in Amherst, MA. The successful candidate will be a leader committed to social justice, who will support the following areas: finance, business planning and budgeting, human resources, administration, and IT. The Director of Administration & Finance will play a critical role working with PDF staff and Board of Directors in strategic decision making and operations.
The Director of Administration & Finance (DAF) will oversee financial and administrative activity for PDF, ensuring transparent functioning of all administrative and financial processes, including accounting and budgets, employee salaries and benefits, and other internal processes. The Director of Administration & Finance must have exceptional communication skills, both verbal and written, as well as strong management, accounting and organizational skills. This is an opportunity for a finance and operations leader to strengthen the internal capacity of a leading public foundation dedicated to peace and social justice.
ABOUT THE PEACE DEVELOPMENT FUND The Peace Development Fund (PDF) is a public foundation, founded in Amherst, MA in 1981 with a vision of funding peace and social justice. PDF believes that lasting change will be achieved by well informed and empowered people working from the bottom up. PDF regards peace as not just the absence of war or militarism, but as the presence of equitable relationships among people, nations and the environment. This understanding of peace has allowed PDF to bring a social, environmental and economic justice perspective to its work. PDF staff has years of experience in both philanthropy and as activists and organizers, including dynamic young people committed to PDF’s mission and vision. The majority of our staff work out of our headquarters in Amherst, with a smaller office in San Francisco. The Peace Development Fund Board of Directors come from across the country, reflecting the communities we serve. They are activists, leaders, organizers and academics. The board, staff, donors and program partners ground PDF in our communities. We look forward to welcoming the newest member of our team as Director of Administration and Finance.
1) Financial Management: • Develop, refine, and manage accounting systems and internal control of those systems • Coordinate and lead the annual audit process, work with external auditors and the Finance Committee of the Board of Directors • Oversee and lead annual budgeting and financial planning processes in conjunction with the Executive Director and the Board of Directors; manage and monitor all financial plans and budgets; report to board and inform staff regarding PDF’s financial health • Mange cash flow and financial forecasting to ensure organizational financial stability • Direct fundraising forecasts, expense budgets and accounting analyses as needed • Implement and enhance contract and financial management and reporting systems • Direct management of budget relative to human resources • Prepares or directs the preparation of financial statements and reports • Supervise the contract bookkeeper and accounting processes utilizing QuickBooks • Update and implement all necessary business, banking and accounting policies, procedures and practices; assure implementation of policy and procedure manual
2) Administration: • Grant Administration o Oversee grant administration for the foundation o Ensure best practices for grant administration o Manage grant disbursements, reporting and compliance o Oversee financial administration of Fiscal Sponsorship and Donor Advised Fund Programs and grants o Oversee management of grants database (Blackbaud Grantmaking) • Office and building management o Oversee administrative functions and physical facilities to ensure efficient and consistent operations, producing reports, correspondence and contracts o Manage hardware and software equipment procurement, use, and replacement of PDF’s physical infrastructure and technology, working with vendors and contractors
3) Personnel & Human Resources: • Manage PDF’s Human Resources responsibilities and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting • Manage most hiring processes, monitor and implement policies and procedures • Act as staff liaison to Executive Director as needed • Manage and support staff in accomplishing programmatic and operating goals, their own professional development and comprehensive skills training programs
4) Board Responsibilities: • Lead staff person on the Board Finance Committee • Attend board meetings as scheduled • Prepare needed financial reports and documentation for board meetings
5) Other • Lead, attend and participate in staff meetings, retreats and trainings • Be willing to travel as needed for the aforementioned • Collaborate with other staff as needed to fulfill PDF’s programmatic work
Qualifications Required • Minimum 10 years of professional experience; five-plus years of financial and operations management experience • Experience holding lead responsibility for the quality and content of all financial data, reporting and audit coordination for a division, significant program area or whole entity • Experience managing a human-resources function • Ability to communicate financial concepts to – and to effectively collaborate with programmatic and fundraising colleagues • Experience overseeing technology systems including software installation and managing relationships with vendors; knowledge of accounting, donor and grants software • Commitment to continuation training programs that maximize individual and organizational goals including best practices in human resources management • A track record of setting priorities; keen analytic, organization and problem-solving skills • Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders • Proficiency and experience with QuickBooks • Personal qualities of integrity, credibility, collaboration and dedication to PDF’s mission Preferred • Minimum of a BA, ideally with an MBA/CPA or related degree or equivalent experience • A track record in public foundation and grants management • Familiarity and/or experience with Blackbaud Grantmaking and Raisers Edge • Major Donor fundraising experience • Experience with socially responsible and impact investing • Fluency in Spanish is a plus.
Location of position: Amherst, MA Target Start Date: June 15th, 2020, or upon fulfillment
Salary & Benefits: This is a full-time position offering a competitive salary and benefits commensurate with skill and experience. PDF’s owned building is fully accessible to full service first floor only, second floor by stairs
To Apply: Please send a resume and cover letter as a PDF file addressing your history with philanthropy, organizing and social justice movements: email@example.com
Peace Development Fund provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, criminal justice system involvement or military or veteran status in accordance with all applicable laws. We don’t tolerate discrimination or harassment based on above. We're committed to building a diverse staff team. People of marginalized identities are strongly encouraged to apply. All applications will be acknowledged. Applications will be accepted until the position is filled.
The Foundation Associate, working at the PDF Center for Peace and Justice in Amherst, will support senior staff with implementation of PDF’s grants management, compliance and due-diligence; will help to produce materials and reports; participate in PDF’s grantmaking process; and support and participate in PDF’s fundraising and donor management activities. The Peace Development Fund is a public foundation home-based in Amherst, MA. PDF builds the capacity of community-based organizations through grants, training and other resources as partners in the human rights and social justice movements. We offer an administrative position in a dynamic, successful and progressive public foundation, helping to raise funds and provide capacity for grassroots communities.
Above Responsibilities include:
1. Manage PDF’s Blackbaud Grantmaking database (70%) • Process outgoing grants: including Community Organizing grants, Donor Advised Fund grants, Fiscal Sponsorship disbursements, De Colores Fund grants, and any designated or special grants. • Maintain grants database: ensuring complete and up-to-date records • Produce reports and analysis: reconcile grants input with Finance team • Provide grantee stewardship: tracking, notification and assistance with reporting, due diligence and compliance • Participate in PDF’s annual Community Organizing Grants cycle and Grassroots Fundraising Week • Support Program Staff, work with work-study students/interns and volunteers in implementation of the above programs, and other PDF grantmaking activities and administrative processes
2. Support PDF staff and Board to implement PDF’s fund-raising activities, plans and programs (20%) • Contribute concepts and author pieces for PDF’s social media, publications and donor communications. • Support and assist in occasional donor visits, participate in fundraising events and other activities. • Other duties as assigned
3. Community outreach (10%) • Assist in planning and producing community events and activities in the Pioneer Valley and other key locations • Attend special events, conferences, trainings and other activities as a member of the staff team to enhance PDF’s visibility in the social justice and donor communities
Qualifications: Bachelor’s Degree preferred; preferable two years’ experience at similar or equivalent position in a non-profit setting; demonstrated capability with database management software (Raiser’s Edge or GIFTS a plus), and Microsoft Office suite to include Excel, PowerPoint and Word. Advanced skill training is provided. You should be detail-oriented; have strong analytical, presentation and communications (written and oral) skills; work well with others, with the ability to move between disparate tasks and respond to competing requirements within job functions; be self-directed, team oriented, patient and hard-working. Spanish proficiency is a plus. This position reports to the Director of Administration and Finance, is based in Amherst, MA, and requires occasional travel out of town.
Salary, timing and application process: This full-time position is available beginning June 15, 2020. Benefits package to include health, vacation and advanced skill training.
To Apply: Please submit, as a PDF file, a cover letter and résumé to: firstname.lastname@example.org PDF’s owned building is fully accessible to full service first floor only, second floor by stairs Peace Development Fund provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, criminal justice system involvement or military or veteran status in accordance with all applicable laws. We don’t tolerate discrimination or harassment based on any of the above. We're committed to building a diverse staff team. People of marginalized identities are strongly encouraged to apply.
The Children’s Study Home, a highly respected nonprofit in Springfield, MA, is seeking an outstanding new Executive Director. The Executive Director will lead professional staff and volunteers who are dedicated to partnering with families to provide innovative educational programs and services that strengthen children and families, empowering them to succeed at home, within the community, and throughout life. For more information, please see www.studyhome.org.
The Organization Founded in 1865, The Children’s Study Home (The Study Home) serves children, adolescents, and families with special needs throughout the Pioneer Valley, the Berkshires, and Cape Cod. The children are often struggling to cope with behavioral, psychiatric, and cognitive issues related to experiences they have survived. The Study Home staff assesses their needs and develops individualized service plans that foster recovery, growth and wellness. The Study Home works closely with MA Departments of Children & Families (DCF), Elementary & Secondary Education (DESE) and Early Education & Care (EEC) and with local public school districts. The Study Home believes that the family is the core of a child’s life experience, and that whenever possible, preservation of the family unit should be supported. The Study Home is committed to the intrinsic value of each child and the importance of nurturing their development to their fullest capabilities. The Study Home is a trauma-informed/resiliency focused culture and is undergoing accreditation with the Council on Accreditation (COA). Our Performance and Quality Improvement Plan supports our capacity to support permanency and safe and stable families.
Programs include: Education Curtis Blake Day School Mill Pond School – Berkshires Mill Pond School – Springfield Family Support Comprehensive Foster Care Cape Family Assessment and Mentoring Services Cape Family Support Program Family Support Springfield Fathers in Trust Residential Services Cottage Residential Program Sharp I Residential Program START Program The Study Home operates with an annual budget of approximately $10 million with a 24-member Board of Directors and 200 full and part-time staff. Funding sources include state and federal agencies, local school districts and corporate, foundation and individual contributions.
The Position: The Executive Director is responsible for overall leadership as well as day-to-day management of all programs and operations in Springfield, the Berkshires and on Cape Cod. With the Board, s/he will provide vision and strategic thinking to address the challenges and opportunities facing the agency, building a multicultural organization and community. S/he will be the primary representative of CSH in the community and in advocacy efforts.
- Leadership/Management: Promote an organizational culture that fosters passion for the mission, teamwork, and a common vision. Build a robust environment that ensures diversity can be leveraged as a resource that aligns the agency purpose with the community it serves.
- Program Delivery: Ensure high-quality service delivery and develop growth opportunities consistent with the mission and philosophy. Lead staff to meet high standards of licensing and funding agencies. Oversee growth opportunities for the agency and maintain relationships with partners at the local and state level.
- Strategic Planning: Provide leadership to achieve the goals established by the Board. Execute on strategies and action plans on behalf of the agency.
- Fund Development: Develop and implement fund development plans and provide leadership for The Study Home’s fundraising initiatives.
- Public Relations and Community Advocacy: Serve as the chief spokesperson for the agency and oversee community relations functions to raise public awareness of The Study Home in the community. Work alongside local and state advocacy groups to improve the delivery of services to children and families. Represent the agency on local and state committees, addressing issues pertaining to children, families, and the delivery of services.
- Public Policy: Identify relevant public policy and legislative issues. Build relationships with legislators and government officials and advocate as needed for issues pertaining to children, families, and service delivery.
- Fiscal Management: Maintain the fiscal strength and viability of the agency. Develop, monitor and revise annual budget. Ensure compliance with financial and contractual reporting and regulatory requirements.
- Talent Management: Develop talent management structure within the agency to attract and retain high quality staff and ensure effective and compliant recruitment, benefits, performance management policies and procedures. Stimulate a work culture of zealous advocacy, respect, diversity and inclusion, and client-orientation that is dedicated to building strong professional relationships, internally and externally.
- Board Relations: Work with the Board of Directors in a manner that supports, guides, and fulfills the mission as defined by the Board. Communicate effectively in a timely way with the Board, providing all information necessary for the Board to function properly and to make informed decisions.
Experience and Skills Desired:
- Visionary and strategic leader who will inspire passionate belief in the mission and philosophy.
- Ability to work effectively in collaboration with diverse groups of people.
- Demonstrated ability to develop, implement, and evaluate plans, policies and procedures, and to resolve problems.
- Supervisory experience and mentor/facilitator style that encourages communication and collaboration.
- Experience working successfully with board(s) of directors.
- Ability to represent the organization as a spokesperson and through legislative advocacy.
- Demonstrated strategic planning experience.
- Ability to oversee financial health of the organization.
- Training/experience managing treatment and educational services for children and families. Experience outside the nonprofit sector will also be considered.
- MSW, MBA or other advanced degree in human services management, special education, psychology, child development, or related field.
- Experience obtaining and administering contracts from state and/or federal agencies is beneficial.
- Interest in and capacity to facilitate fundraising with foundations, corporations, and individuals.
- Regular travel throughout Massachusetts is required.
- Must live near or be willing to relocate to the Springfield, Massachusetts area.
Are you passionate about our community, with broad experience in philanthropic leadership? Are you seeking a new challenge, where you can utilize your skills and experience in fundraising, management and community engagement to make Western Mass a better place to live, work and learn? Do you bring an innovative, collaborative and service-oriented approach to your work with colleagues, donors, volunteers, advisors and community stakeholders?
The Community Foundation of Western Mass seeks a Director of Philanthropy to design and implement strategies to create a regional culture of philanthropy, building assets to serve the community. Your role provides leadership and leverages creativity and best practices to direct the Foundation’s fundraising efforts, working with individuals, families, professional advisors, foundations, corporations and nonprofits in support of the charitable needs of our region. Primary responsibilities include: major gift program oversight, management of planned giving and annual fund efforts and collaborating with professional advisors, donors, volunteers and colleagues to create new opportunities for donor engagement and philanthropy.
To successfully tackle this role, you must have 5-7 years of progressively responsible experience, excellent staff and project management and communication skills, knowledge of the technical aspects of philanthropy (complex gifts, annuities, etc.), experience negotiating five, six and seven figure gifts and ability to provide strategic vision, analysis and implementation of new and existing programs. Bachelor’s degree, background in working with professional advisors and community organizations, and commitment to diversity, inclusion and equity initiatives required; advanced degree and/or designation (CAP, CFRE), experience with community foundations and knowledge of the Western Mass region preferred.
We hope we’ve intrigued you. If so, please submit resume and cover letter to search firm United Personnel at email@example.com. Search closing date is May 13, 2020. For a full job description, please visit unitedpersonnel.com. EOE The Community Foundation is committed to increasing equity and opportunity so that all who live in the Pioneer Valley have access to a satisfying quality of life. We believe that a core strategy to this end is elevating attention and commitment, and understanding concepts of Diversity, Equity, and Inclusion both within our organization and within the larger community we serve. We strongly encourage applications from individuals who reflect our region's diversity.
Are you passionate about Western Massachusetts, with outstanding resource development skills? Are you seeking a creative, team-oriented environment, where you can utilize your new ideas and current experience in annual fund and legacy gift programs to make an impact? Your entrepreneurial, innovative and high-energy approach is needed to expand the Community Foundation’s impact on our region! The Community Foundation has created a new position of Philanthropy Officer to drive its Annual Fund and Planned Giving Programs. This position will build upon the current success of these initiatives, while bringing new energy, creativity and focus to these critical programs. Working collaboratively with colleagues in marketing, communications, donor outreach, cultivation and engagement, the Philanthropy Officer create and manage multiple resource development strategies. The Philanthropy Officer will work closely with volunteers, current and prospective donors and nonprofits, while also representing the Foundation in the community.
The successful candidate will have a bachelor’s degree and 3+ years of progressively responsible, related experience, with a strong background in project implementation and annual fund and planned giving program management. Outstanding communication and customer service skills, with a demonstrated track record of successful development and implementation of strategies related to resource development and associated programs including donor engagement and stewardship. Knowledge of diversity and inclusion efforts, relational databases, fundraising software and administrative management is required. Experience or knowledge of community foundations preferred.
We hope we’ve intrigued you. If so, please submit resume and cover letter to search firm United Personnel at firstname.lastname@example.org. Search closing date is May 13, 2020. For a full job description, please visit unitedpersonnel.com. EOE The Community Foundation is committed to increasing equity and opportunity so that all who live in the Pioneer Valley have access to a satisfying quality of life. We believe that a core strategy to this end is elevating attention and commitment, and understanding concepts of Diversity, Equity, and Inclusion both within our organization and within the larger community we serve. We strongly encourage applications from individuals who reflect our region's diversity.